Little Waltham
Drama Group



 

LITTLE WALTHAM DRAMA GROUP

CONSTITUTION

Name

The name of the Group shall be "Little Waltham Drama Group".

Object of the Group

To further an interest in drama for its members and general public, especially by presenting stage productions, principally at the Memorial Hall, Little Waltham.

Membership - General

Membership shall be open to anyone who wishes to apply and who pays the relevant subscription.

Membership Benefits

Participation in productions.

Full voting rights at General Meetings.

Eligibility to hold Office on Committees.

Assisting in the overall running of productions and functions.

Covered by insurance.

Membership - Types

Life - on joining shall be eligible for all benefits of membership.

Adult - on joining shall be eligible for all benefits of membership.

Junior (any person who is under 18 or receiving full time education at the beginning of the Group's financial year) - on joining shall be eligible for all benefits except voting rights and election to Office.

Family (made up of Adult and Junior membership) - on joining shall be eligible for appropriate Adult and Junior benefits.

Associate - on joining shall be eligible for assisting in the overall running of productions and functions and be covered by insurance only.

Subscriptions

Each member, on being accepted (except Life Members) shall pay a subsciption to the Group. The relevant subscription rate will be determined by the members at each Annual General Meeting.

The subscription shall cover the year from 1st October to 30th September and is due on 1st October.

Non paid up members shall lose their benefits of membership.

To facilitate any production, the Committee may waive the subscriptions required to become a member. Such a member shall only participate in the activities relating to that production and shall not be entitled to any other benefits other than being covered by insurance.

Life Members

Life membership shall continue for existing life members who have given the Group invaluable service, which is beyond the normal running of the Group. No further life members will be elected.

Cancellation of Membership

Should any member appear to be acting against the aims of the Group or in the running of it, then their membership may be cancelled at an Annual General Meeting.  This procedure should be proposed and seconded by eligible members in writing to the Secretary prior to the Agenda being fixed.  The Secretary shall inform the member of this fact.  The matter shall be discussed at the Annual General Meeting as to its merits. The matter shall be decided by majority vote of eligible members present.

Election of Officers

The Officers of the Group shall comprise a Chairperson, Secretary and Treasurer and shall be elected at each Annual General Meeting from eligible members present. Each candidate for Office should have a proposer and seconder from eligible members present. The election shall be decided by majority vote of eligible members present.

Election of Committee

The Committee shall consist of a minimum of six members up to a maximum of nine members. The Officers of the Group will automatically be elected to the Committee and shall be included in the relevant numbers. The remaining Committee shall be elected at each Annual General Meeting from eligible members present. The election shall be decided by majority vote of eligible members present.

Committee Meetings

The Committee shall meet at agreed times and dates for a minimum of six times a year whilst in Office. Meetings will not be open to other Group members except by invitation of the Committee. The Committee shall be responsible for the general running of the Group as well as deciding on any productions the group may perform. Any member producing or proposing to produce any work may be required to report to the Committee at any time the Committee decides.

The Committee shall be responsible to the members and shall ensure that the Constitution is adhered to. The Committee shall also be accountable to the members in relation to the fiscal responsibilities of the Group, in that present and future spending is realistic and justifiable.

General Meetings

The Annual General Meeting shall be held each year during the month of September and in any case no later than the 30th. A quorum of 33% of eligible members must be present.

An Extraordinary General Meeting must be held if at least five eligible members give notice to the Secretary. Such a meeting must be held between fourteen and twenty-eight days after such notice has been given.

The General Meetings shall be held in a public place suitable for the occasion and shall commence at 8.00 p.m.

During General Meeting votes the Chairperson shall not take part except in the event of a tie, whereby they shall be accorded a casting vote to decide the matter.

Changes to the Constitution

The Constitution can only be changed at a General Meeting by a three-quarter majority of eligible members present.

Group Finances

All monies shall be banked in a Building Society Share Account in the name of the Group and/or a Bank Current Account as nominated by the Committee. Withdrawals shall be authorised by signature of the Treasurer and countersigned by one of three nominated Committee members.

All costs incurred by members in relation to the running and object of the Group shall be charged to the Group, provided that the expenditure is authorised by the Committee. All items paid for by the Group shall be property of the Group.

The Treasurer shall be responsible for preparing Income and Expenditure Accounts as well as a Balance Sheet as at 30th June each year. These shall be ready for the Annual General Meeting and independently audited by appointment of the Committee. These accounts shall be in a form that is acceptable to members.

Winding Up

If at an Annual General Meeting a quorum is not present then the Secretary shall call an Extraordinary General Meeting between two and twelve weeks later. If at this meeting a quorum cannot be found, the Group may be dissolved at the discretion of those attending on a majority vote of eligible members present.

In the event of the Group being dissolved all monies and property of the Group shall, after payment of all outstanding debts, be shared equally between all eligible members of that or the previous financial year. All eligible members are responsible for the debts of the Group and if at dissolution debts exceed funds, the balance shall be divided between eligible members of that or the previous financial year.

Constitution as ratified by Annual General Meeting 04.9.2017



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